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Day-Of Wedding Coordinator vs Venue Coordinator

What's difference between a Day-Of Wedding Coordinator and a Venue Coordinator?

A lot. In fact, there are many little details that a Day-Of Coordinator manages that Venue Coordinators are not contractually obligated to.

When my husband and I were planning our wedding, we found a gorgeous venue that would be able to accommodate all of our needs. We met with the Venue Coordinator, she gave us a tour of the grounds and then we signed a contract. She also connected us with their head chef to help us design a custom menu and offered a list of wines that paired beautifully with the meal. She truly went above and beyond to accommodate our special requests. However, on our wedding day, she was a no show. In fact, she didn't have to be there. Why? Because her responsibility was to the venue and making sure their end of the contract was fulfilled.

As a Wedding Planner, I knew I needed to hire a Day-Of Coordinator, but many couples don't know this, and at the eleventh hour they're trying to find someone to help.

Anyway, I digress. The point of my story is - find out what services your Venue Coordinator offers so you're not in a bind. Also, try to assess whether or not you'll be needing additional help on the day of your wedding. Sample responsibilities for a Day-Of Coordinator are...

Day-Of Coordinator:

  • Timeline Creation & Management

  • Setup personal items and breakdown

  • Navigates couples expectations such as floral set up, table decor, gathering guests for a sparkler send off, cue for cake cutting, setting up favor table, and etc..

  • Point of contact for all wedding vendors, making sure they arrive and set up on time, and deal with any hiccups that may come up. Need a tent because it's raining? A wedding coordinator will take care of that.

  • Organizes and directs ceremony processional, cocktail hour and reception

  • Wrangles the bridal party and family for photos ops

  • Packs gifts

Now, don't get me wrong, there are a few venues that do offer Day-Of Coordination. But, I would strongly recommend asking them to clarify what's included. A few questions you can ask are...

Questions to Ask Your Venue:

  • Will you be onsite the day of our wedding?

  • Can you create a timeline that we can use for our wedding day?

  • What services are included with the venue coordinator?

  • How much assistance can I get with the set up/breakdown/decor?

  • Do you offer help packing gifts and decorations?

  • Can you be the point of contact for all of my vendors?

  • Can you help transition my guests from the ceremony to the reception?

Both roles are equally important. However, the role of a Venue Coordinator can easily be misconstrued. As a Wedding Planner and Day-Of Coordinator, it's my goal to make sure your expectations are met, and that your wedding day runs as seamless as possible. Hope this helps clarify the difference between the two. :)



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